Word Documents

How to begin

As a collaborator or manager, navigate to the document library and hover your mouse above the file you would like to live edit. Click ‘Live edit’ to begin your live editing session in a new tab.

If you do not have permission to edit the document, the ‘Live edit’ option will not be available to you.

All changes will be saved automatically and to exit the session, simply close the live edit tab in your browser.

The interface

1. The top toolbar will always contain the Print, Save, Copy, Paste, Undo and Redo options. This bar will contain most of the options normally found in a document editor such as ‘Insert Table’, ‘Align left’ or ‘Add Hyperlink’.

2. Horizontal and vertical rulers allow aligning text and other elements in a document, set up margins, tab stops, and paragraph indents.

3. The left sidebar contains icons that allow to use the Search and Replace tool, open the Comments, Document chat and Navigation panel. At the top of this sidebar is the ‘File’ menu option. Click this and you will see options to view document info, ‘Save’, ‘Print’ and ‘Download as’. You can also access advanced settings to change the co-editing mode or turn autosave on or off.

4. Scroll bar on the right allows scrolling up and down multi-page documents.

5. The right sidebar allows the adjustment of additional parameters of different objects. When you select a particular object in the text, the corresponding icon is activated at the right sidebar. Click this icon to expand the right sidebar.

6. The status bar at the bottom of the editor window contains the page number indicator, displays some notifications (such as “All changes saved” etc.), allows to set text language, enable spell checking, turn on the track changes mode, adjust zoom.

7. Track changes mode. With this feature, you can track and view all changes that are made to the document by any user (as long as they have track changes turned on!) and approve or deny them. Turn this on if you are making changes to a document that needs to be reviewed.

 

To end your live edit session and save your progress, look for the ‘All changes saved’ text along the status bar then simply exit the page.

Excel Spreadsheet

How to begin

As a collaborator or manager, navigate to the document library and hover your mouse above the file you would like to live edit. Click ‘Live edit’ to begin your collaboration session in a new tab.

If you do not have permission to edit the document, the ‘Live edit’ option will not be available to you.

All changes will be saved automatically and to exit the session, simply close the live edit tab in your browser.

The interface

1. The top toolbar contains the Print, Save, Copy, Paste, Undo and Redo options.
   This bar will contain most of the options you’d usually find in a spreadsheet editor such as ‘Insert Image‘, ‘Align left‘ or ‘Add Hyperlink‘ and also contains table options like ‘Insert Function.
2. The formula bar allows you to enter and edit formulas or values in the cells and displays the content of the currently selected cell.
3. The status bar at the bottom of the editor window contains some navigation tools: sheet navigation buttons, sheet tabs, and zoom buttons. The Status bar also displays the number of filtered records if you apply a filter, or the results of the automatic calculations if you select several cells containing data.
4. The left sidebar contains icons that allow you to use the Search and Replace tool, open the Comments and Chat panel, contact our support team and view the information about the program. At the top of this sidebar is the ‘File’ menu option. Click this to expand and you will see options to view document info, ‘Save’, ‘Print’ and ‘Download as’. You can also access advanced settings to change the co-editing mode or turn autosave on or off.
5. The right sidebar allows the adjustment of additional parameters of different objects. When you select a particular object on a worksheet, the corresponding icon is activated at the right sidebar. Click this icon to expand the right sidebar.

 

To end your live edit session and save your progress, look for the ‘All changes saved’ text along the status bar then simply exit the page.

PowerPoint Presentation

How to begin

As a collaborator or manager, navigate to the document library and hover your mouse above the file you would like to live edit. Click ‘Live edit’ to begin your collaboration session in a new tab.

If you do not have permission to edit the document, the ‘Live edit’ option will not be available to you.

The interface

The editor interface consists of the following main elements:

 

1. Top toolbar. The top left corner contains the button to add a new slide, start the slideshow or change the slide layout. This bar will contain most of the options normally found in a document editor such as ‘Insert Table’, ‘Align left’ or ‘Add Hyperlink’.The Print, Save, Copy, Paste, Undo and Redo options are always available at the left part of the Top toolbar.
2. The status bar at the bottom of the editor window contains the Start slideshow icon in the bottom left corner, some navigation tools: slide number indicator and zoom buttons. The Status bar also displays some notifications (such as “All changes saved” etc.) and allows to set text language and enable spell checking.
3. The Left sidebar contains icons that allow you to use the Search and Replace tool, open the Comments, Document chat and Navigation panel. At the top of this sidebar is the ‘File’ menu option. Click this to expand and you will see options to view document info, ‘Save’, ‘Print’ and ‘Download as’. You can also access advanced settings to change the co-editing mode or turn autosave on or off.
4. The right sidebar allows the adjustment of additional parameters of different objects. When you select a particular object on a slide, the corresponding icon is activated at the right sidebar. Click this icon to expand the right sidebar.

To end your live edit session and save your progress, look for the ‘All changes saved’ text along the status bar then simply exit the page.

 

 

If you have any questions about this feature, please send an email to [email protected] and we’ll get back to you within 15 minutes.